SharePoint 2013 Search – Create new managed property

In this tutorial I will explain how to create a Managed Property. Once created you can utilize them in search as refiners, search properties and more.

Let’s say i want to create a managed property from a list column called: Events & Journals

#Step 1
Because the column name has a & sign in the name i will first have to determine the system name of this column.
To do that go to the list settings and edit the desired column. In the URL you can see what the internal system name for this column is. In our case it is: Events_x0020_journals.

Lookup Column name

 

#Step 2

Open up SharePoint Central Admin and go to the Manage service applications page.

Go to Manage service applications

 

#Step 3

Open the Search Service Application page

Open search service application

 

#Step 4

Managed properties can be found in the Search Schema section

Search Schema section

 

#Step 5

First lookup the name for the list column. This will have the prefix of ows_
Click on Crawled Properties then enter the name (or a part of the name) of the column and hit Enter. You can see that the column is found and that the name is: ows_Events_x0020_Journals. 

Clicking on Managed Properties will take you to the screen where you can create a new one.

Lookup the proper tie name

 

#Step 6

Click on New Managed Property

Click new managed property

 

#Step 7

Enter a name for the new property, select the type and check the boxes for the main characteristics.

New managed property

 

Read the text next to the checkboxes to help you decide if you need that functionality.

#Step 8

Scroll down to Mappings to add a mapping to for this new property.

New mapping

 

#Step 9

First enter the column name we found in step 1, then click find. Select the right property and hit OK.

Select crawled property

 

 

This will create the new Managed Property

#Step 10

Type the name in the Filter field and hit Enter to check if the property exists.

Check for existence

 

#Step 11

To wrap things up you will have to start a full crawl before the new Managed Property is available. Goto the Content Sources and click on Start Full Crawl in the drop down menu for the content source where you want to use the new Managed Property.

 

#That’s it.

Happy searching.

 

In this post you can read how to utilize the Managed property in the advanced search page.

ListName instead of ListID

This was the challenge.

For a customer i was creating a template site the needed a custom editform.aspx. After editing the custom form.aspx it all worked fine. But after creating a new site based upon the newly created template i discovered that my custom editform.aspx was not working. The reason for this is that the webpart i used was connected to a list using the ListID (guid). This was of course pointing to the list in another site.

The solution is to use the ListName instead of ListID. To do this you need to edit the webpart code using SharePoint Designer.

Open the site in SharePoint designer. Select the webpart and click on “Split view” to reveal the code.
Now change every occurrence of ListID in ListName. And replace the guid with the listname. See the examples in these screenshots.

Before
After

In my case i had to replace six occurrences of ListID.

Save the site and create a new temmplate and you’re all set!

Enjoy,
Pieter

Delete content type from a list or library

Sometimes you would like to remove a content type form a list or library. But when you have a lot of items in that list or library that have a connection to that content type you wil receive a message that you cannot remove the content type. And you don’t like to lose all the items in your list or library.

Here’s what you can do:
Delete all the items form the list or library. Don’t worry for they wil be stored in the recycle bin. Now you are able to delete the content type. After it’s gone you can restore the items back from the bin and you are ready.

SharePoint 2010 certification

As of June certification for SharePoint 2010 will be available. Two new certifications and related courseware will be introduced for IT Pros:

TECHNOLOGY SPECIALIST: CONFIGURING SHAREPOINT 2010 (70-667)
With the training courses of this MCTS certification, IT Professionals can learn configuration skills for SharePoint, including deployment, upgrade, management and operation on a server farm.

IT PROFESSIONAL: ADMINISTRATING SHAREPOINT 2010 (70-668)
The training courses of this MCITP certification cover advanced SharePoint 2010 topics like capacity
planning, topology designing and performance tuning.

But before that you wil be able to learn a lot by reading content and watching videos on the new features of SharePoint 2010.

Visit this link to read more.

SharePoint MOSS 2007 URL quicklinks

Function Add to the URL Notes
Save as site template /_layouts/savetmpl.aspx
Site usage details /_layouts/UsageDetails.aspx
Add Web Parts Pane ?ToolPaneView=2 Add to the end of the page URL; WILL ONLY WORK IF THE PAGE IS ALREADY CHECKED OUT
Create New Site Content /_layouts/create.aspx
List Template Gallery /_catalogs/lt
Manage Site Collection Administrators /_layouts/mngsiteadmin.aspx
Manage Sites and Workspaces /_layouts/mngsubwebs.aspx
Manage People /_layouts/people.aspx
Manage User Permissions /_layouts/user.aspx
Master Page Gallery /_catalogs/masterpage Also includes Page Layouts
Modify Navigation /_layouts/AreaNavigationSettings.aspx
Recycle Bin /_layouts/AdminRecycleBin.aspx
Site Column Gallery /_layouts/mngfield.aspx
Site Content Types /_layouts/mngctype.aspx
Site Content and Structure Manager /_layouts/sitemanager.aspx
Site Settings /_layouts/settings.aspx
Site Template Gallery /_catalogs/wt
Site Usage Summary /_layouts/SpUsageWeb.aspx
User Alerts /_layouts/sitesubs.aspx
View All Site Content /_layouts/viewlsts.aspx
Web Part Gallery /_catalogs/wp
Web Part Page Maintenance ?contents=1 Add to the end of the page URL
Workflows /_layouts/wrkmng.aspx

Determine the SharePoint version

Description WSS KB MOSS KB Version
Aug 09 CU KB973400 12.0.0.6514
June 09 CU 12.0.0.6510
April 09 CU 12.0.0.6504
SP2 KB953338 KB953334 12.0.0.6421
February CU KB961755 KB961756 12.0.0.6341
December CU KB960010 KB960011 12.0.0.6335
October Cumulative update KB957691 KB957693 12.0.0.6332
August Cumulative update KB956056 KB951297 12.0.0.6327
Infrastructure Update KB951695 KB951297 12.0.0.6318
Post SP1 Hotfix KB948945 12.0.0.6303
Post SP1 Hotfix KB941274 12.0.0.6301
Post SP1 Hotfix KB941422 12.0.0.6300
SP1 12.0.0.6219
October 2007 public update 12.0.0.6039
August 2007 hotfix 12.0.0.6036
RTM 12.0.0.4518
Beta 2 TR 12.0.0.4407
Beta 2 12.0.0.4017